When new Early Years Foundation Stage Target Tracker files are created the save process defaults to a folder called Data which is in the following location – My Documents /Target Tracker / EYFSTT. However, it is possible for the user to browse to whichever location they wish the file to be saved.

EYFSTT files can also be stored on a server to allow access by multiple staff on multiple PC's across the school which are attached to the network.

To load a file into Early Years Foundation Stage Target Tracker for the first time - load the EYFSTT software then click the green icon in the top left corner and click on Open, then browse to the location that your EYFSTT file has been saved and open it.

It is possible to tell the software where your data file is kept so that when the user clicks on File and Open the correct folder is displayed. To do this click on the green File icon in the top left corner and then click on the Options button. The File Path Options setup window will load. Choose your data folder in the Default Data Path box by clicking on the arrows on the right and browsing to your chosen data folder. Click OK when done. Then when clicking on File - Open the chosen data folder should open

The software will remember the name of files opened recently on any PC so that the next time you load EYFSTT on the same PC the names of all recently loaded files will be displayed to the right of the File menu and can be quickly loaded without the need to browse for them. However we do recommend that you ensure you are loading and entering data into the file stored in the correct location by using File - Open, as the Recent Files list may show more that one copy of a file with the same name and it is easy to become confused as to which is the file for data entry.

Early Years Foundation Stage Target Tracker is designed to allow multiple users to load and use the same data file at the same time without the risk of wiping another user's work. This has removed the need to split files into class sub files as class teachers can easily filter just their own children to work on.

However, if two or more users try to alter the same record (a specific assessment for a specific pupil) at the same time no data will be lost but the software will present a warning and invite the user to attempt the change again.